Profit and Loss Actual Report

Return to Profit and Loss Model Overview.

This report shows financial amounts that are stored in the Profit and Loss cube. It focuses on the actual figures and compares these with other versions. Amounts can be shown in local currency or converted into one of the target currencies.

Report Heading

The screenshot below points out the heading area of the Profit and Loss Actual report.The report heading updates dynamically as various reporting options are selected. The logo can be changed in Administration; see Configuring Design Elements for more on report design.

The heading area of the report displays the following fields:

Field	Description	Implementation
Title	Name of the report	Name of the report in Report Designer
Subtitle	Current PoV selection	Localized subtitle will update as PoV selections are made
Arrow	Show/hide PoV widget	Click on the arrow to display or hide point-of-view selections

Point of View (PoV) Options

The content of the report can be customized using the PoV options, which can be viewed by clicking the blue arrow at the top of the report.

The available options are described below:

PoV Option	Description	Implementation
Comparison Forecast (Combobox)	Select one forecast for comparison.	`Version` dimension, filter for `Stylesheet` attribute equals `FC`
Month (Combobox)	Select a reporting period (can be a year, or a month in a given year).	Elements matching the pattern yyyy, FYyyyy, FYyyyy-MM, or yyyy-MM of `Month` dimension
Legal Entity (Combobox)	Select one single legal entity or any consolidated element.	`Legal Entity` dimension
Currency (Combobox)	Select local currency or one of the target currencies. The selection of local currency is only available for base elements or consolidated elements of the `Legal Entity` dimension having a common currency.	Elements of `Currency` dimension matching the pattern LC and elements starting with a `>` (e.g. `> EUR`). `LC` is only available if a local currency is stored (not empty) in the `Currency` attribute for the selected element of the `Legal Entity` dimension.
Suppress Zero Lines (checkbox)	Hide accounts not having any value in the current selection.	Data filter factors the following elements: `Previous year`, `Budget`, `Forecast x+y`, `Actual` elements of `Version` dimension Element of `Month` dimension related to settings in Month Combobox and Year-to-date checkbox Elements of `Legal Entity` dimension related to selected value in Legal Entity Combobox Elements of `Currency` dimension related to selected value in Currency Combobox Value for slice operator 0 or 9999999
Show Adjustment (checkbox)	Show adjustments for the version `Actual`.	Enable entry on `Adjustment` in `Profit and Loss_measure` dimension
Show Comment (checkbox)	Allows manual input in Comment field	Displays `Comment` element of `Profit and Loss_measure` dimension
Show Account No. (checkbox)	Display the account number along with the account name in the row label column.	Switch between Name or ID_Name attribute of `PnL Account` dimension.
Year-to-date (checkbox)	Display cumulated financial data.	Shows values for the selected month, otherwise value per yyyy-MM_YTD or FYyyyy-MM_YTD of `Month` dimension

Report Columns

The columns displayed in the report depend on the selections made in the PoV area. The screenshot below shows a report displaying Forecast 3+9.

Below are descriptions of the columns in the Profit and Loss Actual Report.

Column	Description	Implementation
Row label	Account shown as localized name	`PnL Account` dimension descendants of a preselected element, implemented with hierarchy filter and data filter.
Area visualization of version	Fill and border style for version	Stylesheet attribute of `Version` dimension. Note: these border styles are not customizable.
PY PY YTD	Previous year value	`Previous Year` element of `Version` dimension
BU BU YTD	Budget value	`Budget` element of `Version` dimension
FC x+y FC x+y YTD	Forecast x+y value, the most recent forecast	Displays the element selected in "Version" Combobox; if "no Forecast" is selected, this column does not appear.
Input Input YTD	Data as imported from source system	`Input` element of `Profit and Loss_measure` dimension. Only visible if "Show Adjustment" is checked.
Adjustment Adjustment YTD	Manual Input	`Adjustment` element of `Profit and Loss_measure` dimension. Only visible if "Show Adjustment" is checked.
AC AC YTD	Actual figure	`Adjusted` element of `Profit and Loss_measure` dimension
ΔPY% ΔPY% YTD	Percentage change of `Actual` to `Previous Year`	(`Actual` - `Previous Year`) / `Previous Year`
ΔBU% ΔBU% YTD	Percentage change of `Actual` to `Budget`	(`Actual` - `Budget`) / `Budget`
ΔFC x+y% ΔFC x+y% YTD	Percentage change of `Actual` to the most recent forecast version	(`Actual` - `Forecast`) / `Forecast`
Comment	Entry of comment	Only visible if "Show Comment" is checked.

Notes:

The Year-to-date (YTD) columns are only visible if the Year-to-date option in the PoV area is checked.
The Forecast columns (FC x+y and FC x+y%) will not be visible if "no Forecast" is selected as Version in the PoV area.

Cell Locking

Cell locking prevents the entry of data in fields that draw on multiple sources. Data entry is only possible when a single legal entity and the local currency are selected.

In the Profit and Loss Actual report, it is possible to input data in the Adjustment column when the Show Adjustment option has been checked in the PoV area. The area where data entry is possible is indicated by a gray box (see screenshot below).

Updated November 4, 2024