Profit and Loss Actual Report

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Return to Profit and Loss Overview

This report shows financial amounts that are stored in the Profit and Loss cube. It focuses on the actual figures and compares these with other versions. Amounts can be shown in local currency or converted into one of the target currencies. 

Report Heading

The screenshot below points out the heading area of the Profit and Loss Actual report.The report heading updates dynamically as various reporting options are selected. The logo can be changed in Administration; see Configuring Design Elements for more on report design.

The heading area of the report displays the following fields:

Field Description  Implementation

Title

Name of the report

Localized name of the report in Report Designer

Subtitle

Current PoV selection

Subtitle will update as PoV selections are made

Arrow  

Show/hide PoV widget

Click on the arrow to display or hide point-of-view selections

Point of View (PoV) Options

The content of the report can be customized using the PoV options, which can be viewed by clicking the blue arrow at the top of the report.   

The available options are described below: 

PoV Option

Description

Implementation

Comparison Forecast (combobox)

Select one forecast for comparison.

Version dimension, filter for Stylesheet attribute equals FC

Month (combobox)

Select a reporting period (can be a year, or a month in a given year).

Elements matching the pattern yyyy, FYyyyy, FYyyyy-MM, or yyyy-MM of Month dimension

Legal Entity (combobox)

Select one single legal entity or any consolidated element.

Legal Entity dimension

Currency (combobox)

Select local currency or one of the target currencies. The selection of local currency is only available for base elements or consolidated elements of the Legal Entity dimension having a common currency.

Elements of Currency dimension matching the pattern LC and elements starting with a >  (e.g. > EUR).

LC is only available if a local currency is stored (not empty) in the Currency attribute for the selected element of the Legal Entity dimension.

Suppress Zero Lines (checkbox)

Hide accounts not having any value in the current selection.

Data filter factors the following elements:

  • Previous year, Budget, Forecast x+y, Actual elements of Version dimension
  • Element of Month dimension related to settings in Month combobox and Year-to-date checkbox
  • Elements of Legal Entity dimension related to selected value in Legal Entity combobox
  • Elements of Currency dimension related to selected value in Currency combobox 
  • Value for slice operator 0 or 9999999

Show Adjustment (checkbox)

Show adjustments for the version Actual.

Enable entry on Adjustment in Profit and Loss_measure dimension

Show Comment (checkbox)

Allows manual input in Comment field

Displays Comment element of Profit and Loss_measure dimension

Show Account No. (checkbox)

Display the account number along with the account name in the row label column. Switch between Name or ID_Name attribute of PnL Account dimension.

Year-to-date (checkbox)

Display cumulated financial data.

Shows values for the selected month, otherwise value per yyyy-MM_YTD or  FYyyyy-MM_YTD of Month dimension

Report Columns

The columns displayed in the report depend on the selections made in the PoV area. The screenshot below shows a report displaying Forecast 3+9. 

Below are descriptions of the columns in the Profit and Loss Actual Report.

Column Description Implementation

Row label

Account shown as localized name

PnL Account dimension descendants of a preselected element, implemented with hierarchy filter and data filter.

Area visualization of version

Fill and border style for version

Stylesheet attribute of Version dimension. Note: these border styles are not customizable.

PY
PY YTD

Previous year value

Previous Year element of Version dimension

BU
BU YTD

Budget value

Budget element of Version dimension

FC x+y
FC x+y YTD

Forecast x+y value, the most recent forecast

Displays the element selected in “Version” combobox; if “no Forecast” is selected, this column does not appear.

Input
Input YTD

Data as imported from source system

Input element of Profit and Loss_measure dimension. Only visible if “Show Adjustment” is checked.

Adjustment
Adjustment YTD

Manual Input

Adjustment element of Profit and Loss_measure dimension. Only visible if “Show Adjustment” is checked.

AC
AC YTD

Actual figure

Adjusted element of Profit and Loss_measure dimension

ΔPY%
ΔPY% YTD

Percentage change of Actual to Previous Year

(ActualPrevious Year) / Previous Year

ΔBU%
ΔBU% YTD

Percentage change of Actual to Budget

(ActualBudget) / Budget

ΔFC x+y%
ΔFC x+y% YTD

Percentage change of Actual to the most recent forecast version

(ActualForecast) / Forecast

Comment

Entry of comment

Only visible if “Show Comment” is checked.

Notes:

  • The Year-to-date (YTD) columns are only visible if the Year-to-date option in the PoV area is checked. 
  • The Forecast columns (FC x+y and FC x+y%) will not be visible if “no Forecast” is selected as Version in the PoV area.

Cell Locking

Cell locking prevents the entry of data in fields that draw on multiple sources. Data entry is only possible when a single legal entity and the local currency are selected. 

In the Profit and Loss Model, data entry is generally possible when no other Jedox Models are installed. However, if other Jedox Models (such as Cost Center or Sales) are installed, then cell-locking logic will be activated, as the data fields are linked across the models. 

Every account in the PnL Account dimension contains both the PCalculation attribute, which defines the rule that is implemented on the element, and PCalculationDependencies attribute, which defines the source cube of the transferred data. When information is deposited in these attributes, cell locking is activated in the planning reports and data cannot be entered.

For example, in the screenshot below, element 311320 – Total revenue (entry) contains information for PCalculation and PCalculationDependencies. Thus, the planning report will NOT allow values to be written to the database.

In the Profit and Loss Actual report, it is possible to input data in the Adjustment column when the Show Adjustment option has been checked in the PoV area. The area where data entry is possible is indicated by a gray box  (see screenshot below).

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