_WF Activity Dimension

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The elements of this activity dimension are states and transitions. The activities are to be executed by either the system or a user.

Mandatory elements in this dimensions are:

Element

Definition

~

Not applicable element of this dimension

WF_Approval_Activities

Root element for the standard approval workflow activities

The children of _WF Approval_Activities define the standard approval workflow:

The states and transitions are defined by their attributes:

Attribute

Type

Definition

Name

String

Readable localized name.

Description

String

Readable localized description.

Icon

String

Reserved for future use

Next Activity

String

 

One or multiple next activities. In case of multiple activities these are separated by a comma (,). Any next activity must be a sibling base element of the _WF Activity dimension.

Executor

String: system or user

system: Automatic transition carried out by the system. Sends e-mail notifications to users assigned to next activity if theses are set up.

user: Activity carried out by the user. The user will signal the completion actively by proceeding to one of the next activities.

Read-Only Activity

Numeric: 0 or 1

A value of 1 indicates a read-only activity. The user can inspect figures but must not change them. Approval activities are defined as read-only.

Notification Subject

String

Contains the subject of the email notification and is editable via the E-Mail Notification interface.

Example: base element TRANS_01 contains a notification subject for the start of a workflow task:

Task TASK_NAME has been started.

Notification Body

String

Contains the body of the email notification and is editable via the E-Mail Notification interface.

Example: base element TRANS_01 contains a notification body for the start of a workflow task:

Dear Jedox User,

the task TASK_NAME has been started by user USER_NAME.Please log in to Jedox to execute the task step activities that are assigned to you.

Regards,
Jedox Administrator

Note: the elements in this dimension are not subject to configuration.

Below are the keyword placeholders that are used within the e-mail notification:

Keyword Description
TASK_NAME  Name of the task (e.g.: Cost Center Budget 2017)
USER_NAME  User Name of the person who initiated the previous activity given in General information about User.
USER_EMAIL  E-mail of the person who initiated the previous activity given in General information about User.
STEP_NAME  Name of step dimension (e.g.: Cost Center)
ACTIVITY_NAME  Name of activity (e.g.: Send)
WORKFLOW_COMMENT  Comment entered while initiating the previous activity
NEXT_ACTIVITY_NAME  Name of next activity (e.g.: Review)

 

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